Receptionist - UK

UK-London
1 week ago(1/9/2018 10:12 AM)
Job ID
2018-2431
# Positions
1
Category
Administrative/Office Services

Overview

Responsible for the smooth running of the Vubiquity reception area and switchboard.

Responsibilities

  • Managing the Switchboard – all internal and external calls efficiently
  • Front of house management

- Security figure - monitoring CCTV: particularly persons entering/exiting the building

- Hospitality of visitors/contractors to Vubiquity.

- Logging visitors in and out of the premises

  • Organising meeting rooms and conference calls where needed
  • Ensuring reception is kept neat and tidy at all times i.e. full management of reception area
  • Ordering refreshments for meetings where required
  • Booking and organising couriers and taxis
  • Organising all travel – UK and overseas
  • Handling incoming and outgoing post
  • Notifying facilities when issues arise/are brought to your attention
  • Intercepting all couriers - collections and deliveries
  • Assisting the HR Coordinator/Office Manager with adhoc administrative duties
  • Assisting the Finance Department with administration duties. To include

- Managing and reconciling petty cash

- Posting cheques for Accounts payable (AP)

- Intercepting invoices

- General office duties

Qualifications

EXPERIENCE REQUIRED

  • Experience of working on a switchboard and covering a reception area would be an advantage.

SKILLS REQUIRED

  • Excellent organisational and interpersonal skills
  • Polite and clear telephone manner
  • Confidence in dealing and building relationships with all levels of management

INNATE ABILITIES

  • Ability to work on own initiative
  • Ability to work well in a busy environment
  • Have a sense of diplomacy
  • Excellent time-keeping and attendance
  • Pro-active

PERSONALITY

  • Positive and flexible attitude
  • Reliable
  • A good team player
  • Energetic and positive in approach
  • Smart appearance

WORKING HOURS       

  • This is a job share, the hours are below and it will cover either a morning or afternoon shift
  • Monday to Friday; Hours: 07:30 – 13:30 & 13:30 – 19:30

Key Results and Deliverables (What does success look like):

  • A charismatic and credible communicator who leads by example
  • Strong team player who can build strong relationships at all levels of the organization
  • Have excellent communication skills - written, verbal, presentation and  interpersonal
  • An ethical and proactive leader who can maximize the resources of a start-up environment

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